Once Upon A Craft Fair Application

Beban Social Centre, Nanaimo

November 7th-9th, 2025

This application will only be reviewed if it was sent directly by the event organizer. This application does not guarantee you a space in the craft fair. If you are approved you will be asked to submit payment.

First name

Last name

Phone

Multi-line address

Country/Region

Address

City

Zip / Postal code

Company name

Website and Social Media Page

List items you wish to sell. Only approved items will be allowed

In bullet point form

What would you like said about your business for advertising purposes.

Please pick top 3. Due to vendor placement the main hall might not be available. Multi choice

Main Hall regular 8'x8' booth $530

Main Hall regular 10'x8' booth $560

Main Hall regular 10'x10' booth $650

Side Room regular 6'x5' space $325

Side Room regular 8'x5' space $365

Side Room corner 8'x5' space $395

Side Room regular 8'x8' space $400

Main Hall 14'x12' inverted corner $700

Table

Permission to give your contact details to customers who wish to get in contact with you

Yes

Would you like to listed on all media platforms?

yes

Pictures you would like used for promotion

Pictures or video you would like used for promotion

All Terms and Conditions points below must be read and acknowledged by ticking the box next to it.

No Manufactured Products allowed.

1. Craft site and time: Ha Ha Ha Ho Ho Ho Production (hereafter referred to as “Once Upon a Craft Fair”) reserves the right to make changes in the festivals/craft fair hours; however, any such changes will be made known as far in advance of the festival/craft fair as possible and contracting individual/company/organization (hereafter referred to as “Vendor”) will be notified accordingly.

2. Available services: Once Upon a Craft Fair provides only rented space, access to an outlet, piping and draping(main hall only). Vendors must supply all materials needed. Including extension cords and lighting.

3. Tax collection: Once Upon a Craft Fair assumes no responsibility for the collection of GST/PST as required by law. Such collection is the responsibility and duty of each vendor at the time of sale.

4a. Liability: Once Upon a Craft Fair shall not be liable for damage or loss to any vendor’s property through theft, fire, accident or any other cause, whether the result of negligence or otherwise. The vendor shall indemnify Once Upon a Craft Fair and The Regional District of Nanaimo against and hold it harmless from any complaints, suits or liabilities resulting from negligence of the vendor in connection with the vendor’s use of display space.

4b. Once Upon a Craft Fair assumes no liability for any injury that may occur to visitors to the festival and fair, vendor’s agents and employees, or others. Vendors agree not to make claims against the Once Upon a Craft Fair and the Regional District of Nanaimo, its employees, volunteers or agents, except for breach of Once Upon a Craft Fair of this contract. Vendors must carry liability insurance for their product and or business.This is a checkbox.

5. Interpretation and enforcement: These regulations become part of the contract between Once Upon a Craft Fair, Regional District of Nanaimo and the vendor. Once Upon a Craft Fair has full power of interpretation and enforcement of these rules and may amend them at any time.

6: Set-up and check-in: Set-up is between 8am-12pm Friday. Any vendor who has not checked in by 10am on the Friday will forfeit their rental fee and their space becomes open to rental.

7: Parking: Park your vehicle in the designated areas indicated at the time of check-in, you will be towed if you are parked in front of the Beban Social Centre.

8: Dismantling: No exhibit may be dismantled or removed from the premises before 4pm on the last day of the event. All exhibits must be removed, and the spaces left clean by 6pm on the last day of the event. The vendor shall comply with any reasonable request with respect to the disassembly of their exhibit.

9: Rental Space: Once Upon a Craft Fair reserves the sole and absolute right to determine the festival/fair eligibility of any vendor’s product. Participation/acceptance is based on an early return of this contract and the approval of the Festival/Fair committee, based on quality and variety of vendors.

10: Registered Applicants: Only registered applicants paid in full may participate in the Craft Fair.

11: Withdrawal or Cancellation: Withdrawal or cancellation by Applicant prior to 1 September 2025 will be subject to a $50.00 service charge; the remainder to be refunded. After 1 September 2025, withdrawal will result in forfeiture of the entire amount paid to Once Upon a Craft Fair.

12: Damage to Facilities: The Registered Exhibitor(s) will reimburse the City of Nanaimo of any damage done to its property by the Registered Vendor(s) or by any employees or agents thereof.

13. Fire and other Regulations: The vendor shall comply with all fire bylaws, electrical codes and all other rules, regulations, codes, or statutes with respect to installation, conduct and disassembly of one’s exhibit. No smoking or alcohol is allowed in the building.

14. Restrictions: Once Upon a Craft Fair reserves the right to restrict exhibits which, because of noise, method operation, or any other reason, become objectionable or otherwise detract from or are out of keeping with the character of the festival/fair as a whole. It may prohibit installation or request removal or discontinuance of any exhibit or promotion, if Once Upon a Craft Fair so chooses.

In the event of any such restriction or eviction, Once Upon a Craft Fair is not liable for any refund or rental or other expenses.

15. Nothing may be stuck to the walls or floors. If you do stick anything to any surface without written approval you may be asked to leave the event.

I agree to the terms and conditions in this contract

Signature

Signature field is empty.

Any extra info or comments for the organizer?